ABPS Personal Data Protection Policy (PDPA Policy)

Effective Date: 22 August 2025

1. Policy Statement

The Association of Bodybuilding & Physique Sports (ABPS) respects the privacy of our members, affiliates, athletes, coaches, judges, officials, employees, and stakeholders. We are committed to safeguarding your personal data in accordance with the Personal Data Protection Act 2012 (PDPA) of Singapore.

This Policy explains how ABPS collects, uses, discloses, and protects your personal data.

2. PURPOSE AND SCOPE

This Policy applies to all personal data collected by ABPS, whether through membership applications, event registrations, website interactions, volunteering, employment, or any other dealings with ABPS.

It covers individuals (members, athletes, coaches, judges, officials, affiliates, volunteers, employees, supporters, and website visitors).

3. Personal Data We Collect

“Personal Data” refers to data that identifies an individual, such as:

  • Name, NRIC/FIN (last 4 digits), date of birth, gender, nationality

  • Contact details (address, email, phone number)

  • Membership, affiliation, or employment details

  • Payment details for membership/events (where applicable)

  • Photographs, audio or video recordings from ABPS events

  • Health or medical information relevant to competition participation (where required)

4. How We Collect Personal Data

We may collect data when you:

  • Apply for or renew ABPS membership

  • Register for competitions, courses, or events

  • Submit forms or communicate with us by email, phone, or online platforms

  • Interact with ABPS staff, officials, or volunteers

  • Provide consent to be included in mailing lists or promotional activities

  • Are photographed or filmed during ABPS events or activities

  • Provide data through third parties (e.g., your club/affiliate submitting competition entries)

5. Use of Personal Data

Your data may be used for:

  • Processing membership, affiliation, and renewals

  • Managing participation in ABPS events, programmes, and activities

  • Maintaining official registers of members, athletes, coaches, and judges

  • Processing payments and issuing receipts

  • Communicating ABPS news, updates, and opportunities

  • Complying with anti-doping, safeguarding, and regulatory requirements

  • Promoting ABPS events through photos, videos, and publicity (unless you opt out)

  • Meeting legal and regulatory obligations

6. Disclosure of Personal Data

We may disclose your data to:

  • Relevant authorities (Sport Singapore, Singapore National Olympic Council, international federations)

  • Event organisers, technical officials, and volunteers (for operational purposes)

  • Service providers supporting ABPS (e.g., IT, communications, payment processing)

  • Regulators, law enforcement, or government agencies when required by law

We do not sell or rent your data.

7. Data Protection and Retention

ABPS has implemented reasonable administrative, physical, and technical safeguards to protect personal data.

Personal data is retained only as long as necessary for the purposes stated or as required by law.

8. Consent, Access, and Withdrawal

  • By engaging with ABPS (e.g., membership, events, volunteering), you consent to the collection, use, and disclosure of your data as set out in this Policy.

  • You may request access to, correction of, or withdrawal of consent for your personal data.

  • Please note: withdrawal of consent may affect your ability to participate in ABPS membership, events, or programmes.

Requests may be sent to: enquiries@abps.sg

9. Cookies & Website Tracking

ABPS may use cookies and analytics tools (e.g., Google Analytics) to improve website experience and track usage trends. Cookies do not capture personal data unless you provide it. You may disable cookies via your browser.

10. Changes to this Policy

ABPS may update this Policy from time to time to reflect legal, technical, or operational changes. Updates will be published on the ABPS website.

11. Contact

For enquiries about this Policy or your personal data, please contact:
📧 enquiries@abps.sg